How to move your office with the least amount of stress:
Just like people, companies go through changes as well. As the needs of the company changes, so too will the need to change up the office space, and that sometimes means moving to an entirely different place altogether.
When it’s time to relocate your office, there are a lot of different things to consider. The following tips will guide you through some of the things to think about to make your move go as smoothly as possible and to ensure there’s minimal impact on your staff and the running of your business operations.
Appoint one point of contact – make sure there’s one office move manager to oversee the office move project. This person will be the go-to person for your staff and for the movers if questions come up. They will also be responsible for planning the budget and creating a checklist so that nothing gets missed in the move
Create a realistic timeline – moving is stressful, so give your employees some time to get used to the idea and also get their things organized so that they can continue working seamlessly at the new location
Outline a budget – some extra fees to consider when moving are insurance costs, storage fees, utilities/Internet provider fees, and of course, moving company fees. It’s important to get a few quotes in writing before committing to a professional moving company
Have a plan for getting your IT infrastructure in place as soon as you move – you want to make sure there’s as little downtime as possible when it comes to operating your business, and that usually means making sure all your technological frameworks are in place once everything has been moved. It might be something as simple as making sure your utilities and internet are transferred over to the new location
Identify what needs to be moved – take an inventory of your current furniture and see what needs to be moved and what can be sold/disposed of. Also take inventory of your files and stationery and other equipment that needs to be moved so that you can get an idea of how many moving boxes you’ll need
Arrange cleaning for your post office move – be sure to arrange a commercial cleaning for both your old office after you’ve moved, and for your new office before you move
Have a checklist for the day of the move – it’s important to have a good checklist to go through on the day of your move so nothing is missed. Ensure there’s adequate parking at both your old office location and the new location for the moving vans to load and unload your office equipment. Also make sure that the movers know where to put the boxes at the new location
Tell your clients you’ve moved – Send out an email and snail mail announcement of your move and let your clients know when you’re moving and where the new office is located. Give them a couple of months’ heads-up so they get used to the idea and make sure you put up signs in your office as well. Be sure to also update your website and social media postings with your new address
Moving to a new location can be exciting as well as stressful. Be sure to do your due diligence and hire a reliable and reputable moving company. It will save you a lot of headache in the long run!